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Youth baseball leagues and teams rely on sponsorships, but many lack a structured approach to securing them.
A well-crafted sponsorship form can smooth out the process, help raise more money, and cover the costs of starting a baseball team.
Learn how to create an effective baseball sponsorship form using our step-by-step guide.
What is a baseball sponsorship form?
A baseball sponsorship form is a document teams and leagues use to get financial support from businesses or individuals. It spells out the details of the sponsorship deal, covering what sponsors will give and what they’ll get in return.
You’ll find the following elements in a baseball sponsorship form:
- Sponsor name: Who's providing support
- Sponsorship levels: Options for different amounts of sponsorship
- Cash contribution: How much money the sponsor will give
- In-kind donations: Things like equipment or services instead of money
- Sponsor perks: What sponsors receive, like advertising or special mentions
- Time frame: How long the sponsorship lasts
- Payment terms: When and how to pay
- Team or league details: Details about who's getting the sponsorship
- Use of funds: What the money will be used for
- Legal terms: Any required agreements
- Signatures: For both the sponsor and team representative
These forms organize sponsorships and ensure everyone's on the same page.
How to create a baseball sponsorship form
Whether you're a little league team or a travel baseball team, a thoughtful approach to your sponsorship form can make a big difference in attracting sponsors.
Follow these steps to create your form.
1. Choose your sponsorship packages
First, decide what you'll offer sponsors. Create different sponsorship levels with clear perks for each. This could include putting logos on uniforms, displaying banners at the field, or mentioning team sponsors during games
2. Design a clean form layout
Make your form look neat and professional. Use a simple design that's easy on the eyes. Put your team logo and contact info (like phone number, email, and social media links) at the top so it stands out.
3. Gather sponsor details
Include spaces for the sponsor's key information:
- Company name
- Contact person
- Email and phone
- Mailing address
4. Present team sponsorship options
Clearly list each sponsorship package. Explain what's included and how much it costs. Use checkboxes or buttons so sponsors can easily pick their favorite option.
5. Cover payment details
Add a section for payment details. This should cover:
- Ways to pay
- When payment is due
- Options to pay in installments, if available
6. Outline terms and conditions
Write down the sponsorship agreement details. This protects everyone involved. Include how long the partnership lasts, any exclusive deals, and what happens if games get canceled.
7. Add signature spaces
Leave room for signatures from both the sponsor and your team. This makes everything official and binding.
8. Review and test
Double-check your form. Look for spelling mistakes and confusing instructions. Ask a few people to try filling it out to make sure it's clear and easy to use.
9. Offer multiple formats
Create paper and digital versions of your form. This way, sponsors can choose how they want to complete it, making the process smoother for everyone.
Baseball sponsorship form template
Don’t have time to make your own sponsorship application? Download our baseball sponsorship form template.
Simply make a copy of the Google Document, add your logo and text, and then add it to your website for sponsors to see.
You can create a sponsorship page on your baseball website and host your form there.
Or, add a documents box on your website homepage and include the form there. Sponsors can download a printable version and mail it to you or deliver it in-person.
Get more sponsorships for your baseball team with Jersey Watch
Jersey Watch is a leading youth sports management software that’ll take your baseball team to the next level. With a powerful website builder and online payments portal, you can manage your sponsorships more effectively and improve fundraising for your organization.
Baseball sponsorship FAQ
How do you get a baseball sponsorship?
To get a baseball sponsorship, identify potential sponsors whose target audience aligns with your team or event. Then, create a compelling pitch highlighting sponsorship benefits and contact these companies with a professional proposal.
How do I create a sponsorship form?
Create a sponsorship form by including fields for company information, sponsorship level options, and payment details. Ensure the form is clear, concise, and easy to fill out, with a professional design that reflects your team or organization.
What is an example of a good sponsorship letter?
A good sponsorship letter briefly introduces your team or event and clearly outlines the sponsorship opportunity. It then details the specific benefits for the sponsor, such as brand exposure and community goodwill, and concludes with a clear call to action.
How much should sponsors pay you?
The amount sponsors should pay depends on your team's level, event size, and the exposure you can offer. It also depends on if you’re working with corporate sponsors or local businesses, as they have different budgets. Research similar sponsorship deals and create tiered sponsorship packages with varying prices to accommodate different budget levels.
